Custom Dictionary Syncronization with Dropbox

In the last couple of weeks I’ve been using Microsoft Word 2010 a lot more than I’ve previously done, and at the same time I’ve been switching computers a lot making it somewhat of an annoyance that a lot of the words I use in my documents are not recognized and marked with a wiggly red line underneath it.

If only there was a way to keep the custom dictionary synchronized between computers.

And guess what? There is. To the cloud!

Setting up custom dictionary synchronization between several computers is pretty easy to set up, at least if you have a Dropbox account. If you don’t, sign up now via this affiliate link to give me some extra space to play with at the same time.

  1. Find your existing custom.dic file. Custom.dic is the local file Microsoft Office keeps your custom additions to the standard dictionary in. Usually it’s located in C:\Users\{username}\AppData\Roaming\Microsoft\UProof.
  2. Copy the file to a location within your Dropbox folder structure. I’ve chosen My Dropbox\Applications\Office
  3. I renamed the file to myCustom.dic to differenciate it from the local one, but that’s not required
  4. Configure Microsoft Word 2010 to use the Dropbox syncronized file by going to File -> Options – Proofing and clicking on the “Custom Dictionaries…” button.


    This brings up a new window where you can change your custom dictionary file location. Click on “Add

    Browse to your Dropbox located custom.dic file and add it.

    Now you have two custom dictionaries selected. I normally opt for using just one to make sure I get all my additions synchronized. Do your changes, and click on “Ok

  5. Repeat step 4 the different computers you use, and the custom dictionary will automatically sync between them. Of course, this requires that you have Dropbox installed as well.
  6. Close the “Word Options” window, and enjoy life with synchronized custom dictionaries in Microsoft Office 2011.

5 thoughts on “Custom Dictionary Syncronization with Dropbox

  1. This is handy, but wouldn’t you be better off using Windows Live Mesh? That way you can sync between multiple computers (and the cloud) so that ever computer has the latest dictionary as you update.

  2. I’m not anti-microsoft, but I feel far more comfortable with Dropbox, and indeed now so many Mac / Windows / iOS applications now use Dropbox to sync data, it’s good to have it all in one place.

    Also, I sync additionally all my Microsoft Office templates and Excel personal (macro) workbooks as well (now that Office 2011 finally is 95% compatible with Office 2010)! And I do it more or less the same way as described here!

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