How I use Todoist

As I’ve mentioned before, I use Todoist to keep track of my personal to-do list. This is the first to-do manager I’ve been able to stick with, and I’ve been using it daily for well over 2 years now. In that two year period I’ve reorganised it a bit, but for the most part I’ve been able to keep to the main structure I initially created when setting it up the first time.

Photo by Glenn Carstens-Peters


I try to keep my projects organised in main projects, with sub-projects as needed. All items I add should fall into one of these high-level projects.
I have the following main projects defined.

  • Work
  • Private
  • VMUG
  • vNinja

Most, of not all of these are self-explanatory. Anything Work related goes into Work, and anything Private naturally goes into Private. Most of these have sub-projects as well, like Work which has sub-projects for my employer, and sub-projects for each of my clients.


In addition to Projects, Todoist also features Labels than you can apply to a task, regardless of which project it is (thing of this as tags).

My current list of labels are:

  • @Waiting—Anything that I’m currently waiting for someone else to to something with before I can continue.
  • @Writing—Things I’m planning on writing.
  • @Someday—Something I plan on doing at some point, but haven’t set a deadline for.
  • @Read—Things I’m planning on reading.


  • P1Important and urgent. Do these now.
  • P2Important but not urgent. Must have a due date. Move to P1 on or before due date.
  • P3Not important but urgent. Delegate to others, or change priority to P2 or P4.
  • P4Not important and not urgent. Only do if time permits. No due date.

This is based on the Eisenhower Method, and makes it easy to figure out which tasks I should prioritize at any given time. These tie in to the Todoist priorities as well, so I can use both filters

In addition this, I have the Todoist app on my phone, and run the Todoist extension in Chrome as well to capture web pages to my @Read list. This is also used in combination with Pocket. I have recurring tasks every day, with mobile notification, to make sure I check Todoist regularly. After all, I don’t want to lose my Todoist Karma!

So far I’ve completed 2850 tasks in Todoist, giving me the Karma level of Grandmaster!

For any GTD aficionados out there, you can clearly see that I don’t follow that structure. GTD in itself is probably awesome, if you’re able to stick with it. For me though, GTD takes to much of an effort in organising tasks and projects, so I’ve created a system that works for me.

How do you use your task manager to keep track of your todo items?



What if it’s Just Some Crazy Guy in a Clown Suit?

As a few of you have noticed, I recently changed my title on LinkedIn from Chief Consultant to Cloud Architect in the newly formed EVRY Cloud Consulting division, but what does that mean and perhaps more importantly, why?

The closest description I have found to describe what my new role is this:

 Leads in the development of the technical solution or offering, in translating the business needs into technical requirements. Identifies gaps, strategic impacts, financial impacts and the risk profile in the technical solution or offering, and provides technical support.

— Joe McKendrick / Forbes

Or, as Mrs. Josh Atwell would say:

This change comes with the realization that for most SMB customers, moving IT-services to cloud based solutions makes a lot of sense. No, this doesn’t mean I’m abandoning virtualization. I still have a passion for running efficient data centers, but only when it makes sense to do so – and often it does not – but when it does, I sure want to be there and help build it.

IT means that I will need to broaden my horizons and see a larger picture.
IT means I will have to learn something new
IT means I will be challenged in a whole new way going forward.
IT means change.
IT is changing.
IT is happening.
IT means less product, more business needs.

The time of IT for IT’s own sake has passed and I feel fine.

My Personal vMotion

Every once in a while an opportunity presents itself that is just too good to pass up and after 8 years at Seatrans AS I’ve decided to move on and and accept a position as a Senior Consultant in the Infrastructure Consulting division of EDB ErgoGroup.

Seatrans has been a fantastic employer, and without the backing and support I’ve had over the years I would not be in a position where this change would be possible. It was with mixed emotions I handed in my notice, but I’m 100% certain that this is the right move, at the right time, for me personally.

As a consultant my main focus will still be virtualization in general, and VMware solutions in particular. The upside to this is that I will definitely be able to work even more with the technology closest to my heart, and with a larger team that has a similar passion for technology. Moving back to the consultant side of the table should be an interesting challenge, and one that I’m really looking forward to.

The blog will stay the same, perhaps this change might even bring more content in as I’m going to be exposed to a lot of different infrastructures and challenges.

I’ve also set a couple of pretty hefty personal goals for 2012, but I’ll keep those to myself until I see how everything pans out.

2012? Bring your A game, because I’m awake, strong and ready!